FCOA Annual Meeting Agenda and Notes

March 5, 2023

1. Financial Update (Jason)

a. Budget/expenditures – Reviewed

b. Dues reminder- All residents that signed in at the HOA meeting, took the Annual Dues notice and will not be mailed one. If you weren’t on the signup sheet, a Dues Notice will be mailed to you. 2023 Dues = $800. Due Date: 4/15/2023. Pay to the order: Fox Creek Owners Association. Mail: FCOA 6750 Westown Pkwy Ste 200 #305 West Des Moines, IA 50266

2. Annexation – lawyer engagement (Jason) – We are currently waiting on Attorney Frank Smith to receive all documentation from City of West Des Moines. Once received, the Board will send out a new meeting invitation for residents to listen to what he found, and any options proposed. After our meeting with Frank Smith, Clyde Evans (West Des Moines Director of Community & Economic Development) volunteered to come to a separate meeting to answer any questions from residents. Clyde also informed the Board that West Des Moines purchased some land around Fox Creek and that residents could expect a type of Annexation FAQ mailing from West Des Moines.

3. Neighborhood potluck/food truck (Mandy) – The majority of residents voted on a Food Truck to come to the neighborhood this Summer for a neighborhood block party. The Board will look into this.

4. ACC Update (Zack) – Friendly reminder that any major home improvements such as remodels/additions to existing home or adding a new structure (such as a shed/extra garage) must be approved by the Architectural Control Committee. Please submit any plans directly to the board: This email address is being protected from spambots. You need JavaScript enabled to view it.

5. Board members term lengths (Jason) – Jason Kratzer and Dan Bergeland Board Terms began March 9th, 2021. Mandy Bunkers Term began November 18, 2021. Hannah Fahey, Jim Kunath, Natalie Gruss and Adam Casady’s Board Terms began March 5, 2023.

a. 2 open positions to fill. – Natalie Gruss, Adam Casady, and Peter James volunteered for the HOA Board during the Annual meeting.

b. Vote on Hannah Fahey & Jim Kunath.

i. There was a vote, by raise of hands, for the five board volunteers. Hannah Fahey, Jim Kunath, Natalie Gruss and Adam Casady won the majority of votes and were voted onto the Board for a 3-year term.

6. Q&A

a. The Private Road sign when you first pull into Fox Creek, needs replaced. The Board has this on a to-do list this year.

b. Residents asked for an updated Directory. The previous 2020 Directory was sent to Jim Kunath and he will work on updating.

c. The roads being salted heavily this past Winter was discussed. A suggestion was made for the Board to create a map to distribute to RJ Lawn, to show them the only areas we want salted next season. The Board is in the process of looking into the RJ Lawn contract and possibly getting new bids to see if there are any other options for snow removal companies. A review is being done.

d. The current status of our private road was discussed. The Board will look into getting new bids and possibly other options for an overlay. The point was brought up that our Annual Assessment may have to increase in order to replace the roads.

e. The Fox Creek Culvert was discussed. Zack Bunkers is working with a company to review its current condition and receive possible bids for any repairs that may need to be made. We have to wait for the water to lower in order for the full investigation to be completed.